IT policies and procedures are not “set and forget” documents. Discover why they need to be reviewed regularly and learn some tips on how to do so.
Businesses sometimes create IT policies and procedures and then forget about them. Reviewing IT policies and procedures is important for several reasons, including:
At least once a year, you should review your company’s existing IT policies and procedures to make sure they are up-to-date and relevant. This is also a good time to determine whether any new policies need be written. For instance, if you recently permitted employees to use their personal smartphones for work, you can use this opportunity to discuss the need for a Bring Your Own Device (BYOD) policy to govern the use of employee-owned phones in the workplace.
In addition, it is a good idea to test certain IT policies and procedures before the review process if it has not been done recently. For example, you could test the IT disaster recovery plan and procedures by holding a drill. Besides identifying problems with the plan and procedures (e.g., phone numbers that are no longer correct), the drill will allow employees to become familiar the process. This will lessen employees’ stress in the event of an actual disaster, which can lead to a faster recovery time.
If changes need to be made to an IT policy or procedure, you should:
Retest the policies and procedures if applicable.