Slogging through numerous emails every day takes time. Declutter your Inbox by taking advantage of Microsoft Outlook’s and Google Gmail’s filtering functionality.
If you are like most people, you receive numerous emails at work. Employees receive an average of 126 emails per day, according to one study. Having to slog through that many emails takes time — time that you could put to better use. However, you’re afraid that if you don’t take the time, you might miss seeing an email that needs your attention.
In situations like this, you can have your email program automatically move, archive, or delete emails so that you do not have to periodically declutter your Inbox. To do so, you just need to set up a few rules. Both Microsoft Outlook and Google Gmail offer this functionality.
For example, suppose you subscribe to several email newsletters that you read when you have the time. You can move them to a folder named “My Newsletters” so they do not clutter up your Inbox, letting you easily see the other emails that have arrived. Here is how to create the rule that will automatically move the newsletters for you in Outlook and Gmail.
Automatically Moving Emails in Outlook
Like most operations in Outlook, there are several ways to create rules. Here is the easiest way if you are moving folders:
These steps work in Outlook for Office 365 and Outlook 2007 and later.
Automatically Moving Emails in Gmail
To set up the same rule in Gmail, follow these steps:
You can do much more with rules. We can help you set up more advanced rules so you can save even more time.